I. Basic provisions

 

The controller of personal data pursuant to Art. 4(7) of Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data, and repealing Directive 95/46/EC (hereinafter the “GDPR”) is PARAMO, a.s., Company ID No: 48173355, Registered office at Přerovská 560, Post Code: 530 06, Pardubice, Entered in the commercial register kept by the Regional Court in Hradec Králové, Section B, Insert 992 (hereinafter “PARAMO” or the “Controller”).

PARAMO greatly emphasises the transparency of processing and securing your personal data, which are considered strictly confidential, and handles them in accordance with the GDPR and other valid legal regulations concerning personal data protection.

 

To ensure problem-free communication between you and PARAMO, a Data Protection Officer was appointed, who is available to you in the case of questions or irregularities in personal data processing, via email at osobniudaje@orlenunipetrol.cz, or via post at the mailing address ORLEN Unipetrol RPA s.r.o., Úsek ochrany informací (Data Protection Division), Milevská 2095/5, 140 00 Praha 4, Czech Republic.

 

PARAMO values your trust and therefore, in accordance with the principle of transparency, it informs you by means of this “Privacy policy” about the processing of your personal data, which are needed for the purposes specified below.

 

These principles apply to the website www.paramo.cz (hereinafter referred to as “website”) and are primarily intended for the contractors, visitors of website, applicants for job positions, questioners and another person whose personal data could PARAMO process.

 

II. Purposes of personal data processing and their legal grounds

 

Implementation and performance of the contractual relationship

 

PARAMO is a producer of processing oils, bitumen and asphalt products. During these business activities, personal data are processed, in particular those of the partner (customer, supplier) as a natural person, as well as other persons, typically the contact persons of the partner as a legal entity.

 

The purpose of processing personal data is to implement and perform the contractual relationship, i.e. deliver the ordered product, ensure transport, exercise the rights and obligations arising from the contractual relationship between the partner and PARAMO and other contractual obligations. The legal basis for processing personal data is Art. 6(1)(b) GDPR, i.e. processing is necessary for the performance of a contract and to implement the measures adopted before concluding the contract. We process the contact data of the natural persons who represent the partner as a legal entity, because this is necessary to perform the contract with the partner, and processing is based on the mutual legitimate interest of the partner and PARAMO in the provision of the agreed services.

 

PARAMO may process your personal data mainly for the following purposes:

• ​Performance of the contractual relationship (for example when entering into a purchase contract or a service contract);
• Accounting and tax purposes (fulfilment of legal obligations within the meaning of accounting and tax legislation);
• Compliance with other legal obligations (other legal obligations observed by PARAMO include, e.g. the provision of information to authorities active in criminal proceedings, or other public authorities);
• Safety and security (use of a CCTV system within the company premises for security purposes);
• Communication with questioners (questioners contacting PARAMO via email, postal address or other means);
• Recruitment (implementation of selection procedures to fill vacancies).

 

The personal data processed

 

PARAMO collects the following data for the aforementioned purpose:

 

·     Identification data (name, surname, ID number, social security number or date of birth, possibly personal number);

 

·         Contact data (e-mail address, mailing address, telephone number, position);

 

·         Bank account number;

 

·         Operation records (contracts, minutes from meetings, instructions, etc.);

 

·         Data about the order, delivery and payment;

 

·         Necessary communication between the partner and PARAMO.

 

Fulfilment of legal obligations within the accounting and tax agenda

We process accounting documents, data about your payments and other information required by law for the fulfilment of our legal obligations, i.e. Art. 6(1)(c) GDPR.

Communication with the inquirers

 

If you contact PARAMO via e-mail, its mailing address or other means, information about your contact will be processed only for the purpose of the established communication with you.

 

The legal basis for the collection of data aimed at fulfilling legal obligations is Article 6(1)(c) of the GDPR (developing relations with visitors of our website, efficiency in communication, presentation our business name and protection of our brand image).

 

PARAMO collects the following data for the aforementioned purpose:

 

·         Identification data (name, surname);

 

·         Contact data (e-mail address, mailing address, telephone number);

 

·         Necessary communication between you and PARAMO.

 

Employee recruitment

 

If you want to become a member of the PARAMO team and send us your curriculum vitae using the reply form, we will process your personal data for the purpose of the recruitment procedure for your chosen job position. The legal basis for processing your personal data is Art. 6(1)(b) GDPR, i.e. processing is necessary for the performance of a contract and to implement the measures adopted before concluding the contract.

 

In case you are taking part in the 1st round of the recruitment procedure, you may be asked for consent to process your personal data for the purpose of verifying or obtaining references from previous employers, public sources and public registries of legal and natural persons, for the verification of the accuracy of the information provided by you, and the prevention of conflicts of interest with the activities of the ORLEN Unipetrol Group.​

 

Sending offers of similar job positions

If you gave PARAMO consent to process your personal data for the purpose of registering you as an applicant for a different suitable job position within the ORLEN Unipetrol Group, your personal data will be used to send offers of similar job positions. The legal basis for processing your personal data is Art. 6(1)(a) GDPR which is your voluntary consent, which may be withdrawn at any time.

Operation of camera system with a permanent record (monitored areas of PARAMO)

Places and property of PARAMO are monitored by camera system with record for the purpose of protecting the rights and legally protected interests of PARAMO or other subject (in particular protection of property, health, life and safety of persons located in monitored areas) on the basis of a legitimate reason for the legitimate interest of the Controller (pursuant to Article 6 (1) (f) GDPR). The monitored areas are indicated with pictograms and additional information.

For that purpose PARAMO collects:

·         video records by a natural person;

·         vehicle registration number.

 

Fulfilment of labour-law relationships

Our employees are informed individually about the processing of their personal data.

 

Taking photos, audio-visual records and online-transmissions during organized event

PARAMO may take pictures and audio-visual records during organised events (pictures of visitors and their behaviour during this event). PARAMO may place this data on the Intranet and social networks on which it has an account. If you do not want to be photographed or recorded, inform about that photographer / cameraman or Controller.

From some events may PARAMO stream online transmission and use for that web sites or social networks on which it has user profile. You will be informed about that on the invitation to the organized event.

Photos and audio-visual records from charity events and promotional activities are processed on the basis of legitimate interest of Controller according to Article 6(1)(f) of the GDPR) (i.e. publicise the activities and charity events of Controller).

For the above-mentioned purpose processes PARAMO this data:

·         Photo and audio-visual recording of natural person.

 III. Handover of personal data

 

At PARAMO, your personal data are stored under maximum security and made accessible only to authorised employees, or individual processors and controllers of personal data, only to the extent necessary to fulfil the individual purposes of processing. The security of your personal data with these recipients is ensured through their contractual obligations.

 

In connection with handover of your personal data, we are paying attention to upholding the highest standard of protection this kind of data (rights of data subjects and protection of privacy). You can obtain a detailed list of recipients from the Data Protection Officer.

 

Non‐exhaustive list of categories of recipients of personal data:

·         State administrative bodies: e.g. financial bureau, social security administration;

 

·         Insurance companies;

 

·     PKN ORLEN holding company which provides IT support to the system for processing personal data;

·         Statistical Office in anonymized form;

·         Service providers (service organisation, marketing, IT etc.);

 

·         External auditors;

 

·   Companies belonging to the ORLEN Unipetrol Group based on SLA (Service Level Agreement).

 

Under certain conditions, PARAMO is authorised to hand over some of your personal data based on valid legal regulations, e.g. to prosecuting authorities or other public authorities.

PARAMO as a member of the ORLEN Group, consolidates IT systems and your personal data may be stored on servers in Poland.

PARAMO does not provide personal data outside of the EU, the EEA or to international organisations.

 

IV. Period of storing data processing

 

PARAMO processes your personal data for the time necessary to achieve the purposes for which they were collected or for the period stipulated by legal regulation. After the passing of the storage period, PARAMO liquidates the personal data.

 

The Controller stores personal data:

·        for the period necessary to exercise the rights and obligations arising from the contractual relationship between you and the Controller, and to apply any claims from these contractual relationships (for a period of 5 years from termination of the contractual relationship);

 

·    for a period of 1 year from the end of mutual interaction as concerns personal data processed for the purpose of answering your inquiry;

 

·    for the period stipulated by the respective laws in cases where we perform our legal obligation; in the case of accounting management, this period may be up to 10 years;

 

·        until the withdrawal of consent by the data subject as concerns personal data processing based on consent from the data subject, or until expiry of the specified period;

 

·         for 6 months after the termination of the recruitment procedure for job position;

 

·      for a maximum period of 30 calendar days (camera footage from premises of company PARAMO).

 

For more information about the retention period, you can contact the Data Protection Officer.

 

V. Your rights

 

You have the following rights in connection to personal data processing:

1. Right of access to the personal data

In connection to the processing of personal data, you have the right to the provision of information and provision of a copy of your processed personal data based on your request. In the case of a repeated request, PARAMO is authorised to bill a reasonable fee for the copy of the provided personal data. We will inform you of such procedure.

2. Right to rectification

If you believe that your personal data, which we process, are inaccurate, outdated or otherwise incorrect, contact us and we will rectify them. We will perform rectification without undue delay, but always with respect to technical capacities.

3. Right to erasure

If the personal data are no longer required to ensure the stipulated purpose, or if you withdraw your consent to processing, we shall erase these personal data at your request. In some cases, however, your right may be restricted. For instance, the personal data we process based on our legal obligations cannot be erased before the passing of the lawfully stipulated archiving periods. As for personal data related to the provision of services, these cannot be erased before the passing of the deadlines for potential application of the related claims (compensation of damages, claims, etc.).

4. Right to restriction of processing

You have the right to restriction of processing if:

 

·         the personal data which we process is inaccurate;

 

·         the processing is illegal;

 

·      the personal data are no longer required, but you need them do determine, exercise or defend a legal claim;

 

·         you object to processing.

 

Your personal data will only be stored with us during the restriction period and no operations will be performed with them without your consent. Restriction of processing lasts for the period for which one of the above situations lasts. You will be informed about the potential termination of restriction.

5. Right to object

You may file a justified objection to processing based on a legitimate interest and for direct marketing. The justification of the objection will be assessed and you will be informed of the decision via your chosen contact channel.

 

6. Right to data portability

If you want PARAMO to hand over your personal data to a third party, you may exercise your right to personal data portability. If the rights and freedoms of third parties were to be affected by the exercising of this right, PARAMO will not be able to accommodate your request.

7. Right to withdraw consent to personal data processing

If personal data is processed based on your consent, you may withdraw this consent at any time. If you wish to do so, contact us with your request via the contact details of the Data Protection Officer specified below.

8. Right to be exempted from automated decision-making including profiling

We do not conduct automated decision-making including profiling without our activity.

9. Right to complain to the supervisory authority

If you feel that your personal data are not handled pursuant to the law, you have the right to direct your justified complaint to The Office for Personal Data Protection, registered office at Pplk. Sochora 27, 170 00 Prague 7, Czech Republic.

When exercising your rights, contact us using the contact details of the Data Protection Officer via e-mail at osobniudaje@orlenunipetrol.cz, or at the mailing address ORLEN Unipetrol RPA s.r.o., Úsek ochrany informací (Data Protection Division), Milevská 2095/5, 140 00 Praha 4, Czech Republic. The Controller reserves the right to reasonably verify the identity of the data subject applying the above rights.
 

VI. Cookies

 

What are cookies?

For the purposes of this Policy, cookies means cookies files and other similar technologies (such as pixel tags, web signals, or device identifiers) that may automatically collect data when you visit a website.

Cookies are small content files in your browser or a mobile application which store and receive identifiers and other information about computers, phones and other devices from which you access our internet website, helping us to provide, protect and improve the services we offer.

What purpose do they serve?

Cookies allow to record information about your visit to our internet website and mobile applications, making your next visit easier and faster.

In particular, cookies files:

·      serve to navigate effectively on the internet website or application, to personalise, store preferences, and generally to improve the user experience on the website;

·   they enable to distinguish whether a particular user has already visited the website or whether it is a new visitor.

Do I need to give my permission to cookies?

PARAMO uses cookies when you visit the website, most often to personalise the content, or to create anonymous statistics about the website traffic.

The PARAMO website uses two categories of cookies:

·         the cookies required for the website activities and for the functions strictly necessary for the use of the website, for the use of these strictly necessary cookies, consent of the user is not required;

·         cookies files which are not strictly necessary for the functioning of the website; however, their use improves the user experience and facilitates browsing of the website.

Does PARAMO also use third party cookies?

This internet websites uses its own cookies which are:

Issuer / name	Type and function	​Duration
Orlenpl_font​​_size	File responsible for the page font size	​session

 

Furthermore, we use third-party cookies, which serve to obtain anonymous statistics on traffic and typical user behaviour on the individual webpages. In connection with use of the cookies, these third parties do not as a general rule store any information other than the name of the cookie file. These are:

​Issuer / name	Type and function	Expiry
Google Analytics (third party cookies)   _ga, _gat, _gat_ and other variants	Tracking, Conversion It measures traffic using Google Analytics, allowing anonymous identification of the site visitors and analysis of their behaviour. Collects the IP address, browser information, the operating system used, and screen resolution.	​0 to 24 months
CookiePolicyAccepted	A file which provides an information on whether the user accepted the cookie policy	session
Orlenpl_font_size	A file responsible for the page font size	​session
CookiePolicyAccepted	A file which provides an information on whether the user accepted the cookie policy	​session
AcceptBondsInformation	A file which provides an information on whether the user accepted the message on cookies displayed at the top of the page	​session​
RedirectToMobile	​A file responsible for redirecting to a mobile version of the webpage	​session​
WBPRestricteContentToken	A file responsible for displaying a hidden page content	​session​
__utma	A file responsible for statistical data	​session​
​__utmb	A file which is responsible for statistical data	​session​
​__utmc	A file responsible for statistical data	​session​
​__utmt	​A file responsible for statistical data	​session​
​__utmz	A file responsible for statistical data	​session​

 

How long will cookies stay on your computer?

We use two types of cookies on our website:

·         Session cookies: These cookies are temporary. They only save cookies on your browser until you finish working with the browser. These cookies are necessary for a proper functioning of the website or any associated applications.

·         Persistent cookies: We can use these cookies to make the website more user-friendly for you (for example, to make your orientation easier and faster). These cookies remain in your browser's cookie file for an extended period. Its length depends on the internet browser settings of your choice. Persistent cookies allow information to be transferred to the internet server each time you visit a website.

Can I decline cookies?

You can decline cookies in your browser settings, or you can set up the use of only some cookies. However, if you do not allow the use of PARAMO cookies, some features may not work as they should.

On your computer you can find the privacy settings in the menu of your internet browser; there you can decline or disable cookies. You can find the cookies settings of the most frequently-used browsers on the following websites:

·         Chrome - https://support.google.com/accounts/answer/61416?hl=cs

·         Firefox - https://support.mozilla.org/cs/kb/vymazani-cookies

·  ​Internet Explorer - https://support.microsoft.com/cs-cz/help/17442/windows-internet-explorer-delete-manage-cookies

·         Safari O S X - https://support.apple.com/kb/PH21411?locale=en_GB&viewlocale=cs_CZ

·         Opera - https://www.opera.com/help/tutorials/security/privacy/

·         Safari iOS - https://support.apple.com/cs-cz/HT201265

 

VII. Final provisions

We will update this Privacy policy to reflect changes to our information practices. In the case of changes, we will update the date of changes (in the footer). We will keep you informed about significant changes (web notification).

We recommend you continuously monitor this website and keep track of all changes related to the Privacy policy.

 

 

This Privacy policy was updated on 23 December 2022.

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